Complete Application - meeting room quotation

Complete example - Registering for a get-together example from a Well House Consultants training course
More on Complete example - Registering for a get-together [link]

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This example references the following resources:
http://www.wellhousemanor.co.uk/images/WHMlogo.gif
http://www.wellho.net/share/eventterms.html

Source code: qmeet.php Module: H203


<?php

date_default_timezone_set("Europe/London");

# Quotation for hosting a meeting (or an event)

# "Classic" PHP example ...

# First, define values that may change later all in one place

$roombase["Berks"] = array("m" => 60 , "a" => 60 , "e" => 60 ,
                "ma" => 90 , "ae" => 90 , "mae" =>  90) ;
$roombase["Wilts"] = array("m" => 120 , "a" => 120 , "e" => 80 ,
                "ma" => 190 , "ae" => 190 , "mae" =>  190) ;
$roombase["both"] = array("m" => 150 , "a" => 150 , "e" => 100 ,
                "ma" => 235 , "ae" => 235 , "mae" =>  235) ;

$roomnames = array("Berks" => "The Berks", "Wilts"
        => "The Wilts", "both" => "The Wilts AND The Berks");
$todnames = array("m" => "morning", "a" => "afternoon",
        "e" => "evening");

$standard_occupancy = array("Berks" => 5, "Wilts" => 10,
        "both" => 12);

$prpn = 72; # 70 pounds per room per night
$simplefood = 8; # lunch - per head
$extendedfood = 10; # lunch - per head
$bufferfood = 14; # lunch - per head
$fulldel = 8; # Full day delegate rate (over the included base)
$halfdel = 5; # Half day delegate rate over the basic
$maxpeep = 30; # Maximum people (minimum is 2 for a meeting!)
$maxberks = 7; # Maximum for smaller room

# Then define any functions that are needed

function priceit($formit) {
        return (sprintf("&pound;%.2f",$formit));
        }

# Define the menu's parameters

$peeper = array("How many people","npeeps","-----|Please Choose");
for ($k=2; $k<=$maxpeep; $k++) { array_push($peeper,"$k|$k"); }
$selector = array( $peeper,
array("Which Rooms?" , "confrooms",
        "-----|Please Select",
        "Wilts|Larger room (Wilts / recommended for 6 or more)",
        "Berks|Smaller room (Berks / recommended for up to 5)"),
array("for which part of the day?","daypart",
        "-----|Please Select",
        "m|Morning",
        "a|Afternoon",
        "e|Evening",
        "ma|Morning and afternoon",
        "ae|Afternoon and evening",
        "mae|Morning, afternoon and evening"),
array("lunch option","meal",
        "-----|Please Select",
        "s|simple",
        "e|extended",
        "b|buffet",
        "n|none"),
array("overnight rooms","nbeds",
        "0|No-one staying",
        "1|1 room",
        "2|2 rooms",
        "3|3 rooms",
        "4|4 rooms",
        "5|5 rooms"),
array("No. of nights","nnights",
        "0|Not staying",
        "1|1 night",
        "2|2 nights"));

# Create the menu, including sticky fields
# Also a hidden field so we knwo when it's filled in

$form = "<table><form method=POST>";
$form .= "<input type=hidden name=filled value=42>";
foreach ($selector as $sel) {
        $form .= "<tr><td>$sel[0]</td>";
        $form .= "<td><select name=$sel[1]>";
        for ($o=2; $o<count($sel); $o++) {
                list($val,$txt) = explode("|",$sel[$o]);
                $now = ($_REQUEST[$sel[1]] == $val) ? " SELECTED":"";
                $form .= "<option value=$val$now>$txt</option>";
                }
        $form .= "</td></tr>";
        }
$form .= "<tr><td>&nbsp;</td><td><input type=submit></td></tr>";
$form .= "</form></table>";

$errlog = "";

# If the form has been filled in, validate it

if ($_REQUEST[filled] != 42) {
        $status = "Results appear here when form submitted<br>";
        $errorlog = "";
} else {

# Single field validators

        if (ereg("^-",$_REQUEST[confrooms])) {
                $errlog .= "You must choose a room\n";}
        if ($_REQUEST[npeeps] < 2 or $_REQUEST[npeeps] > $maxpeep) {
                $errlog .= "You must select the number of people\n";}
        if (ereg("^-",$_REQUEST[daypart])) {
                $errlog .= "You must specify which part of the day\n";}

# More complex validators

        if (ereg("^-",$_REQUEST[meal]) and ereg("[ma]",$_REQUEST[daypart])) {
                $errlog .= "Daytime meeting - do you want lunch?\n";}
        if (ereg("[seb]",$_REQUEST[meal]) and ! ereg("[ma]",$_REQUEST[daypart])) {
                $errlog .= "Evening meeting - we cannot serve you lunch\n";}
        if ($_REQUEST[npeeps] > $maxberks and $_REQUEST[confrooms] == "Berks") {
                $errlog .= "Sorry - too many people for that room (max $maxberks)\n"; }
        if ($_REQUEST[nbeds] > $_REQUEST[npeeps] and $_REQUEST[npeeps] >= 1) {
                $errlog .= "Number of bedrooms exceeds number at meeting\n"; }
        if ($_REQUEST[nbeds] == 0 and $_REQUEST[nnights] != 0) {
                $errlog .= "Number of nights specified, but zero rooms\n"; }
        if ($_REQUEST[nbeds] != 0 and $_REQUEST[nnights] == 0) {
                $errlog .= "Number of rooms specified, but zero nights\n"; }

# Make up error message or do the calculation

        if ($errlog) {
                $status .= "Please correct these errors:<br>";
                $status .= "<font color=red>".nl2br($errlog)."</font>";
        } else {

                $bedpricing = $prpn * $_REQUEST[nbeds] * $_REQUEST[nnights];
                $bedstate = "No overnight accommodation";
                if ($bedpricing) {
                        $bedstate = "$_REQUEST[nbeds] bedrooms for ";
                        $bedstate .= "$_REQUEST[nnights] nights";
                        }

                $lunchpricing = 0;
                $lunchstate = "No lunch to be provided";
                if (! ereg("[ma]",$_REQUEST[daypart])) {
                        $lunchstate = "evening meeting - lunch not applicable";
                        }
                if ($_REQUEST[meal] == "s") {
                        $lunchpricing = $simplefood * $_REQUEST[npeeps];
                        $lunchstate = "Simple lunch for $_REQUEST[npeeps]";
                        }
                if ($_REQUEST[meal] == "e") {
                        $lunchpricing = $extendedfood * $_REQUEST[npeeps];
                        $lunchstate = "Extended lunch for $_REQUEST[npeeps]";
                        }
                if ($_REQUEST[meal] == "b") {
                        $lunchpricing = $buffetfood * $_REQUEST[npeeps];
                        $lunchstate = "Buffet lunch for $_REQUEST[npeeps]";
                        }

                $roompricing =
                $roombase[$_REQUEST[confrooms]][$_REQUEST[daypart]];
                $roomstate = $roomnames[$_REQUEST[confrooms]]. " for the ";
                $podd = array();
                foreach (preg_split("//",$_REQUEST[daypart]) as $letr) {
                        if ($todnames[$letr]) {
                                array_push($podd,$todnames[$letr]);
                                }
                        }
                $roomstate .= implode(" and ",$podd);

                $overspill =
                $_REQUEST[npeeps] - $standard_occupancy[$_REQUEST[confrooms]];
                if ($overspill < 1) { $overspill = 0;
                        $coffeepricing = 0;
                        $coffeestate = "Delegate pack included in price";
                } else {
                        $coffeestate = "Delegate pack for ".
                                $standard_occupancy[$_REQUEST[confrooms]].
                                " included. For $overspill extra add";
                        $coffeepricing = $overspill * $fulldel;
                        if (strlen($_REQUEST[daypart]) < 2) {
                                $coffeepricing = $overspill * $halfdel;
                        }
                }
                $tq = $roompricing + $coffeepricing + $lunchpricing +
                        $bedpricing ;

                $status = "<table cellpadding=5 cellspacing=5>";
                $status .= "<tr><td>$roomstate</td><td align=right>".
                        priceit($roompricing)."</td></tr>";
                $status .= "<tr><td>$coffeestate</td><td align=right>".
                        priceit($coffeepricing) . "</td></tr>";
                $status .= "<tr><td>$lunchstate</td><td align=right>".
                        priceit($lunchpricing) . "</td></tr>";
                $status .= "<tr><td>$bedstate</td><td align=right>".
                        priceit($bedpricing) . "</td></tr>";
                $status .= "<tr><td><b>Total including VAT</b></td><td align=right><b>".
                        priceit($tq) . "</b></td></tr>";
                $status .= "<tr><td colspan=2><hr></td></tr>";
                $status .= "<tr><td>25% deposit would be</td><td align=right>".
                        priceit($tq * 0.25) . "</td></tr>";
                $status .= "<tr><td colspan=2><hr></td></tr>";
                $status .= "<tr><td colspan=2>Quote prepared on ".date("jS F Y").
                        " and valid for booking for 30 days".
                        "<br>for event to run at any future dates subject to availability".
                        "</td></tr>";
                $status .= "</table>";

        }
}
?>
<html>
<head>
<title>Meeting / training room quotation</title>
</head>
<body>
<table width=100%><tr><td align=middle>
<h2>Meeting and training room quotation</h2>
<a href=http://www.wellhousemanr.couk>Well House Manor</a>, 48 Spa Road, Melksham, SN12 7NY<br />
+44 (0) 1225 708225 &bull; info@wellho.net
</td><td align=right><img width=150 src=http://www.wellhousemanor.co.uk/images/WHMlogo.gif></td></tr></table>
<?= $status ?><br>
<?= $form ?><br>
Please note that our facilities are suitable for business meetings,
interviews, presentations and training courses. Prices quoted
include teas / coffees on arrival for all delegates and at intervals
throughout the event, biscuits, pastries, cakes (home baked) etc,
as appropriate.  Price quoted also
includes use of internet, whiteboard, overhead and laptop projector,
but please let us know ahead of time if you'll want to make use of them.<br /><br />
<b>Lunch Options</b> included in our quotation system:<br />
&nbsp;&bull;&nbsp;Simple - Baguettes, fruit salad, beveraged<br />
&nbsp;&bull;&nbsp;Extended - Baguettes / sandwiches / crisps / snacks / salad.  Fruit salad and cakes<br />
&nbsp;&bull;&nbsp;Buffet - As above, plus a selection of savoury finger food e.g. Quiche, Scotch eggs.<br />
We can cater for most specific dietary requirements if notified in good time<br />
Further food options available on request - please email or all to discuss what you need.
<br /><br />
Quotations presented on this page are for single day bookings and are
subject to our standard terms and conditions - see
<a href=http://www.wellho.net/share/eventterms.html>[here]</a>. A 25%
deposit is required to confirm a booking, with the balance due at the
time of the event.  We are are happy to extent credit to well established
organizations placing official orders, subject to our sole discretion. <br /><br />
Bookings for multiple day events attract at 20% discount <b>off the
room hire rate</b> for the second and subsequent sequential day in a
series, or a 10% discount <b>off the room hire rate</b> if the
subsequent days do not immediately follow on from the first day.
Hires for both rooms attract a 10% discount <b>off the room hire
rate</b> for both rooms.<br /><br />
We can offer better prices for bulk / block bookings made significantly
in advance, and those prices can be bettered again if the booking are
paid for at the time of booking and are nonrefundable in the event of
change or cancellation.
</body>
</html>

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